Learning Centered Technology

Technology for the Educator

Blackboard 9 End of the Semester Checklist

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Export/Archive Course

Export/Archive Course

As the end of the semester grows near it is time to start thinking about closing down your course. The system will automatically deny students access to the course based on a pre-determined date, but that is just part of the shutdown process. In order to save storage space, many institutions will remove inactive course from the server to make room for the next semester courses. They will keep an archive of your course along will all the other courses offered by the institution in a backup file off site. The timeframe for this will vary with each institution, but usually takes in consideration things like grade appeal, incompletes, and other factors that may require a course to remain on the server for an extended timeframe.

As instructor, you will want to have information such as the gradebook available at all times. You will also need access to course content and student work for accreditation reports. There are ways to accomplish this and it needs to be done at the end of each semester for each course.

Extending Course Life

One issue you may encounter it the need to extend the amount of time a course is available to students. As much as you discourage it, you may occasionally have a student that has an incomplete. It is your responsibility to inform the Blackboard Administrator of any course that needs to remain open past the standard close date. You will need to tell the Administrator the course CRN, year, and term, plus the new closing date of the class.

If you want to deny other students access to the course you will need to deny them access. To do this go to Control Panel> Users and Groups> Users > Select the action button beside each user and select Change User’s Availability in Course> Available (This course only) No> Submit

Download Grade Center

In order to have a copy of your gradebook on hand, complete the following steps for each course.

  • Go to Control Panel> Grade Center> Full Grade Center
  • Click Work Offline> Download
  • On the Download Grades page select date to download Full Grade Center, Delimiter Type Comma, Download Location My Computer. Click Submit.
  • Click Download Grades
  • The file should download to the Downloads folder (or wherever you have downloads directed). Copy the file to a safe location so you can have access to the information as needed.

Archived Course

Although the Administrator will save copies of your course, it can be costly and time consuming to retrieve it from hundreds of other courses. To assure speedy recovery of previous archived courses complete the following steps.

  • Go into the course and go to Control Panel> Packages and Utilities> Export/Archive Course
  • At the top right of the screen you will see two buttons, export package and archive course
    • Export package – this function saves only course content
    • Archive Course – this function saves all content and student information
  • Click Archive Course> leave system default setting> Click Submit
  • After a few minutes you can refresh you screen and see the archived file
  • Click on the archive file name and download to your computer. Copy the file to a safe location so you can have access to the file.

This type of file cannot be opened outside the blackboard environment. If you ever need to access the information, give the file to your system administrator to restore to the system.

Export Package

The export package feature allows you to keep a copy of the course content without student data. This package is used to move material from on server to another, sharing content with colleagues, or any number of other reasons.

  • Go into the course and go to Control Panel> Packages and Utilities> Export/Archive Course
  • Click Export Package> under file attachments leave system default setting> under Select Course Materials click Select All> Click Submit
  • After a few minutes you can refresh you screen and see the export file
  • Click on the export file name and download to your computer. Copy the file to a safe location so you can have access to the file.

This type of file cannot be opened outside the blackboard environment. The file can be opened by going into a new course shell and doing an import of the file.

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Written by Dr. Sherri E. Ritter

May 9, 2016 at 9:00 am

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