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Blackboard 9 Grade Center Series: Delete Grade Center Columns

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A question I am often asked is how to delete specific columns from the grade book. There are basically two things you need to keep in mind when trying to clean up the grade center and eliminate unwanted columns.

First, you cannot delete the default user columns and the external grade column. If you set a grade or calculated column as the external grade column, you must select another column as the external grade column before you can delete the first one.

To check to see if the column is an external grade, go to the full grade center, if there is a green checkmark to the left of the column header it means the column is an external grade column. You can also click the action link beside the column header and select Quick Column Information to see the column properties.

Quick Column Information

Quick Column Information

If the column is External, you must change it before you can delete the column. To change the column for External you just need to mark a new column External. Select a new column and click the action link beside the header column. Click Set as External Grade. The previous external column will no longer be external and can be deleted. The new column will be marked as external.

External Grade

External Grade

The second thing you need to know is the Grade book automatically creates columns in the Grade Center when you use some of the tools within blackboard. Some of the tools that automatically creates columns include:

  • Tests
  • Surveys
  • Self and Peer Assessments
  • Assignments
  • Discussions
  • Journal
  • Blog
  • Wiki

The only way to delete these auto-created grade columns from the grade center is to delete the gradable items or make that item not gradable. As you can see from the image below, the Word Discussion column is associated with the tool. When you select the action link and look at the menu, you can only hide the column. In the second image, Participation, there is a delete option. This means the column is not associated with a tool and can be deleted.

Delete Column

Delete Column

In order to delete the Word Discussion, you must first disassociate it from the tool. Unfortunately clicking on the Edit Column Information in the grade center will not permit you to disassociate the column. The Edit Column Information link in the grade center is a scaled down version of the discussion edit function. You must go and edit the discussion from the discussion tool.

Click on Course Tools> Discussion Board> and find the correct forum. From the action link beside the forum name click Edit. In the Forum Settings section, select No Grading in Forum.

Forum Settings

Forum Settings

When you select submit, to save the changes, you will receive a warning message letting you know the grades will be deleted.

warning message

warning message

When you return to the Full Grade Center the Column will be gone.

Not all tools will allow you to disassociate a column; things like Assignments and Test are set automatically with grades. With these tools, you must either delete the assignment or make it unavailable. If you make the assignment or quiz unavailable to the students, it will not show in the student grade book, but it will show on the grade center page.

To make it disappear from your view, from the full grade center click the action link beside the column header and select Hide from Instructor View.

Hide from Instructor View

Hide from Instructor View

The column will still exist but you cannot see it. To access it in the future from the full grade center click Manage> Column Organization.



You will see the column is marked Hidden. You will just need to select the column and click Show/Hide to bring the column back to your view.

If you know you will never use the assignment or test again you can delete it, but keep in mind once it is deleted it is gone forever.

Always use caution when deleting gradable content in your course; you must carefully consider what the ramifications may be. Student work, such as test and assignment submissions, is deleted along with the deletion of the content item in your course. The action is final.



Written by Dr. Sherri E. Ritter

August 8, 2016 at 9:00 am

Blackboard 9 Grade Center Series: Letter Grades using Grading Schemas

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To assign letter grades to column in the grade book you can use Grading Schemas. A grading schema takes the actual points scored and compares it to the total points possible for a percentage. Once defined the percentage will show up as a letter grade. For example A = 90-100%, B= 80-90%, C= 70-80% and so on.

This is a two-step process, first you must create the Grading Schema, and then you must apply it to a column.

Creating a Grading Schema

From the any grade center view click Manage> Grading Schemas.

Grading Schemas

From the Grading Schemas Page you can copy an existing schema by clicking on the action link beside the Schema Title and selecting Copy from the pop up menu.


The new schema will appear with a number following. Click the action link beside the new schema and click Edit. On the Schema page, edit the Name and Schema Mapping.


  1. You must provide a name for the copied schema.
  2. Modify the percentages.
  3. You can delete rows clicking on the Delete Row Button
  4. You can insert rows by clicking the insert button. Click Submit when finished.

Creating a New Schema

You can create a new schema by clicking the Create Grading Schema Button on the Grading Schemas Page. By default, the new schema will be similar to the copied schema in the name and description aspects, but the Schema Mapping will only contain two rows.


Rows can be inserted and deleted the same way you do in the copied schema. The will Calculate as column is for grades entered manually. If an instructor types in the letter A for a student’s grade, the student would receive a 95% (or whatever you determine) for their grade. In the example below, I have created a grading schema for a standard 10% scale.


Once your schema is complete, you will need to add it to individual columns in the grade center. Go to the full grade center, click the action link beside the column title, and select Edit Column Information.


On the Edit Column Information page scroll down to the Secondary Display Option and choose the name of the schema, in this case it is Letter Grade for Final.


Once you have selected the secondary display option click, submit. The points will appear with the letter grade as a secondary display.


If you had chosen the letter grade as the primary display the column in the grade book would appear with just the letter grade.



Written by Dr. Sherri E. Ritter

August 1, 2016 at 9:00 am

Blackboard 9 Grade Center Series: Color-Coding

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Adding color rules to the Grade Center provides visual indicators to help interpret information quickly. The Instructor can assign colors to work that is in progress, needs grading, or exempt as well as within preferred grade range criteria.

Color-coding is not enabled by default and must be enabled by the Instructor. Color-coding can be enabled in any Grade Center view. Once applied the color coding rules applies to all views. This setting will persist for Course Copy and Restore.

Adding Color Coding to the Grade Center Display

To access Color Coding from any view in the Grade Center click Manage> Grading Color Codes.

Color Code

On the Grading Color Codes Page you must first enable Grading color Codes.


  1. On the Grading Color Codes page, select the check box for Enable Grading Color Codes.
  2. In the Color Coding Options section click the Action Link for the Background Color for each Grading Status.
  3. In the Grade Ranges area, click Add Criteria to add a color rule.
  4. In the Criteria drop-down, select Between, More Than, or Less Than. Type the percentage in the text box or boxes. Click the Action Link for the Background Color and Text Color, select a color, and click Apply to save it.
  5. Click Submit.

The Grade Center page appears and you will see the color coding appear.


Written by Dr. Sherri E. Ritter

July 25, 2016 at 9:00 am

Blackboard 9 Grade Center Series: Smart Views

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A smart view is a focused look at the Grade Center. It shows only the columns that match a set of criteria, and the view is saved for continued use. Several smart views are available by default, but you can create your own. With smart views, you can view the progress of the following items:

  • Student performance for a particular item
  • Individual students
  • Category and status of items
  • Custom combination of attributes

Creating Smart Views

To create a Smart View go to Control Panel> Grade Center> Full Grade Center> Manage> Smart Views.

Create Smart Views

Create Smart Views

Smart Views

Smart Views

  1. Shows the title of the Smart Views you have by default. As you see the one view shows all the assignments available, another all the Blogs, and another forSmart Views

    Discussion Boards.

  2. The Green Stars represent your favorite views. When you first go to the Grade Center, you will see a list of Smart Views. These Smart Views are appear because they are added as favorites on the Smart View Page. You can simply click the Star to add or remove from the Smart View Favorite List.
  3. Finally, you have the button to create a new Smart View. Once you click the button you will go to the Create Smart View Page where you can create the view.

Create a Smart View to Tracking Low Scores

You create a smart view to track students with low scores to quickly see which students need help.


  1. Fill in the name of the view.
  2. Fill out a description of the view (Optional)
  3. If you click, add as Favorite the view will be a quick link in the Control Panel Grade Center.
  4. You have for options for the Criteria
    1. Performance will show user based on the column criteria you use.
    2. User allows you to select certain individuals only. (This would be great for classes being taught with co-teachers.)
    3. Category and Status views items by Users (Certain users or all) and by Category such as Needs Grading or Not Attempt.
    4. Custom allows you to build a custom Criteria list. In the above example, we are building a smart view based on students’ scores in two separate columns.
  5. The purpose of my Smart View is to identify students who have failed to complete the SOOL course. My custom build looks at the Final Exam Score and the Test Out Score to see if less than 40 points were scored. If so, the students will be identified in this View.
  6. Clicking the Add User Criteria button allows me to add multiple criteria for the view.
  7. The Formula Editor box shows your formula. In the above example will only be displayed if both conditions are met, which means the student must score less than 40 on both the Final and Test Out. We need to change the formula from 1 AND 2 (representing both sets of criteria) to 1 OR 2.
  8. To change the formula click the Manually Edit button and click inside the Formula Editor box and change the AND to OR. You may need to play around with the formula to get it right.
  9. Click the Submit button.

View Smart Views in the Control Panel

In the Grade Center section of the Control Panel, favorite smart views appear in alphabetical order as an indented list in the Full Grade Center section. In a new course, the Assignments and Tests smart views appear in the list by default.

When you click the Assignments link, the Grade Center page opens and only assignment columns appear in the grid. When you click the Full Grade Center link, all the columns appear in the grid.

If you have marked a Smart View as a favorite it will appear in the Control Panel with the other Smart Views.

How to Access the Smart Views List

Each smart view allows you to access a set of columns in the Grade Center grid. For example, when you access the Tests smart view, only test columns appear in the grid. There are 3 ways to access the smart views.

  1. In the Full Grade Center, point to Manage on the action bar and click Smart Views. On the Smart Views page, the list of smart views appears. Click a smart view title to open the Grade Center with the appropriate columns in the grid.
  2. Smart Views can be accessed through the quick link in the Control Panel Grade Center, if the Smart View has been marked as a Favorite.
  3. Smart Views can be accessed from the full grade center by clicking Filter> Current View> Select the desired Smart View. (Clicking the Save button to the right of the Current View will make whichever view you are on the default view)



Written by Dr. Sherri E. Ritter

July 18, 2016 at 9:00 am

Blackboard 9 Grade Center Series: Column Organization

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On the Column Organization page, you can perform the following tasks:

  • Move one or more columns to a category
  • Show and hide columns in the Grade Center
  • Change the order of grading period tables and columns

Column Organization

Column Organization

To access Column Organization go to the Full Grade Center> Mange> Column Organization

From the organized page, you will see the column name, grading period, category, due date, date created, and points possible.

Column Organization Column Information

Column Organization Column Information

You will also be able to Hide/Show Columns, Change Categories, and Change Grading Period.

Column Organization Buttons

Column Organization Buttons

To Hide Columns, select the columns you want hidden as in the example below. Select Show/Hide> Click Hide Selected Columns.

Hide Columns

Hide Columns

You will now see the Student ID and Avalability grayed out in the column listing. It is still there but hidden from view in the grade center.

Hide Column View

Hide Column View

To Move Columns Grading Periods Categories

To move the various categories such as Mid-Term Grading Period, move your mouse over the left side of the category until you see a 4-headed arrow. Hold your left mouse button down and drag the category up or down to the desired location.

Move Categories

Move Categories

Change the order of Columns

To change the order of individual columns, move your mouse over the black 4-headed arrow until it becomes a white 4-headed arrow. Click and hold the left mouse button and drag the item to the new location.

Change Column Order

Change Column Order

Change Category

The tool used to make the item automatically assigns the Category of an item, but you can create new categories as desired. For example, if you would like to change a Test to an Exam you can. You must create the category prior to changing it here in the Column Organization page. I will talk about that later, for now to change the category of an item Select the Item> Click Change Category to…> Select the new Category

Change Category

Change Category

You will now see the new category assigned to the Column.

Category View

Category View

Change Grading Period

To change the Grading Period make sure you created the Grading Period prior to this exercise. Select the items you want in the new category> Select Change Grading Periods> Select the new Grading Period

Change Grading Period

Change Grading Period

Selected columns will now appear in the Mid-Term Grade period.

Grading Period View

Grading Period View

Once you have modified your Column Organization Page click Submit to apply the changes.

Written by Dr. Sherri E. Ritter

July 11, 2016 at 9:00 am

Blackboard 9 Grade Center Series: Grading Periods

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Grading periods are used to organize Grade Center data. For instance, it can be used to automatically calculate mid-term grades.

When setting up grading periods, columns can be automatically associated with a period or the instructor can manually associate the columns.  Any column can be associate with a grading period except for user columns. A column can only be associated with one grading period at a time.

By default, the Grade Center has no grading periods established. You can use grading periods to perform the following tasks:

  • Filter your view of the Grade Center
  • Calculate grades
  • Create a report

To begin working with Grading Periods go to Control Panel> Grade Center> Full Grade Center> Manage> Grading Periods.

Create Grading Period

On the Grading Period page click Create Grading Period and fill out the form.

Create Grading Period

Create Grading Period

  1. Type a name for the grading period.
  2. Type a Description (Optional)
  3. In the date area you can choose between None (You must manually add the columns), Range (to associate existing columns that have a due date within that range), and check Associated Columns. After your columns are associated click Submit.

The grading period will now appear on the Grading Periods page.

Grading Period Page

Grading Period Page

Associate Grading Period Columns Manually

You can also associate a column with a grading period, a different grading period, or no grading period by editing the column’s settings from the Grade Center grid.

In the Grade Center, access the appropriate column header’s contextual menu> Click Edit Column Information.

On the Edit Column page, select Grading Period from the  drop-down list in the Dates section.

Associate Columns Manually

Associate Columns Manually

Associating Multiple Grading Period Columns Manually

You can associate multiple column manually, to do so go to the Full Grade Center> Manage> Column Organization

Select the columns you want to include in the association

Associating Multiple Columns Manually

Associating Multiple Columns Manually

When you select the new grading period, the columns will appear under the grading period.

Grading Period Category

Grading Period Category

Click Submit to return to the full grade center.


Filter a Grading Period

Filtering a Grading Period will allow you to see only the columns associated with that grading period.

Filter Grading Period

Filter Grading Period

View of the Filtered Grade Center

Grade Period Filter View

Grade Period Filter View

Create Grading Period Total Column

In the full grade center select Create Calculated Column> Total Column

Total Column for Grading Period

Total Column for Grading Period

  1. Give the Column a name.
  2. Assign it a Grading Period.
  3. Select the Grading Period columns.
  4. Submit

Create Grading Period Weighted Total

In the full grade center select Create Calculated Column> Weighted Column

Grading Period Weighted Total

Grading Period Weighted Total

  1. Give the Column a name.
  2. Assign it a Grading Period.
  3. Select columns you want in the grading period calculation.
  4. Assign percentage points for each activity ( It must total to 100 percent)
  5. Submit

* Remember, when calculating grades all graded columns must contain a value. If the faculty fails to put a 0 in a column where students failed to complete the work, the grade center will base the final grade on total points attempted for that students, not total points available.


Written by Dr. Sherri E. Ritter

June 27, 2016 at 9:00 am

Blackboard 9 Grade Center Series: Categories

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We have been working with the grade center; so far, we have worked with existing Categories. By default, the following categories are in the Grade Center:

  • Assignment
  • Blog
  • Discussion
  • Journal
  • Self and Peer
  • Survey
  • Test

When you create a gradable item from any tool in blackboard, a grade column is created for the item. The column is automatically associated to the appropriate category.

You can create as many categories as needed to organize your Grade Center data. The Categories page in the Grade Center displays the default categories and any you create. Each category’s row displays an optional description and the grade columns associated with that particular category.

With categories, you can perform the following tasks:

  • Filter your view of the Grade Center
  • Calculate grades
  • Create a smart view
  • Create a report

How to Create Categories

Go into the course> Control Panel> Grade Center> Full Grade Center> Manage> Categories


  1. On the Categories page, click Create Category on the action bar.
  2. In this example you can see the Test category and all the columns associated with it.


Once you click the Create Category button you will be taken to a Create Category page

  1. Name the Category, in this example I called it Homework
  2. Fill in the description
  3. Click Submit


The new category “Homework” will appear on the Categories page.



Assign a Category to a Column

To assign an existing column to the category, go to the full grade center and identify the column that you wish to change. Click the Action Button to the right of the column header and select Edit Column Information.


When the edit column page appears:

  1. Scroll down to Category
  2. Click the down arrow to the right of the category. This example shows No Category because a category had not been assigned when the column was created, but your category may be already assigned if you used a tool to create the column. You can change a category once a tool has assigned the category. For instance changing a “Test” category to “Homework” would only change the category in which the column resides, not the tool.
  3. Select the appropriate category


Once complete click Submit.

Veiw a list of all Categories and Associated Columns

From the full grade center click Manage> Column Organization. You will see a list of all the columns and information about each column, such as Name, Grading Period, Category, Due Date, Date Created, and Points Possible.


Filter by Categories

  1. From the Full Grade Center, click the Filter Button


  2. Change the Category Column to the desired Category. Only the User information columns and the appropriate category columns will appear in the grade center.

Sort Columns by Category

  1. In the full grade center, click the down arrow beside the Layout Position


  2. Select the Categories position. All the columns will now be arranged by category.

Written by Dr. Sherri E. Ritter

June 20, 2016 at 9:00 am

Blackboard 9 Grade Center Series: Drop Lowest Score

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To drop the lowest score for each test, you will need to set up a calculated column. The column will drop the lowest score and provide a final Test score for the Test category. This is a two-part process; first, you will need to setup a calculated column to drop the lowest Test score and then remove all Test scores from the existing Totals column.

Create Calculated Column to Drop Lowest Test Score

Go into the course> Control Panel> Grade Center> Full Grade Center> Create Calculated Column> Total Column.


In the Create Total Column screen, enter a name such as “Drop Lowest Test Score.”

For Description (optional), enter “Drop lowest test score.”


Select Score for Primary Display.

In the Select Columns, section select “Selected Columns and Categories.” This will make all the columns in the grade book visible.

Under Categories to Select click Test and then the arrow button to move the category into the Selected Columns box.


The category Test will appear on the right side of the screen with options. For Drop Grades, enter the number of scores you want to drop. In the example below, the instructor will drop 1 low test score.


For Calculate as Running Total, select No.

For Include this Column in Grade Center Calculations, select Yes.

For Show this Column to Students you may select either Yes or No.

For Show Statistics (average and median) for this column to Students in My Grades, select No.


Click Submit.

The Total Test Scores column now shows the total of the entire Test, and the Lowest Test Dropped shows the total with the lowest score dropped.


Notice how the Total Test column grade is not the same as the Lowest Test Dropped column.

Modify Original Totals Column

The final step is to modify the Total column for all columns to remove the original test scores. If this step were skipped, the test scores would be calculated multiple times in the totals column

Go into the course> Control Panel> Grade Center> Full Grade Center> Find the Total column and click the column action menu> Select Edit Column Information.


Scroll down to Selected Columns and you will see All Grade Columns are included in the totals.


Click on Selected Columns and Categories. Select the columns you want to include in the calculation. Make sure to leave out the test scores and the Total Test Scores or these columns will be calculated multiple times.

Click the Arrow to move the columns into the Selected Columns box.


Make sure to include the Lowest Test Dropped in the Selected Columns box.


Once you hit submit the Total column will be updated to calculate only the columns you included in the selected columns box. You will notice a difference between the old Total Score and the new.




Blackboard 9 Grade Center Series: Adding/Editing Grades in the Full Grade Center

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One of the most important functions of the grade center is to record assessment scores. There are several ways to record those scores.



To grade/edit a grade for several student

Click the Action Link to the right of the column header.

In the Contextual Menu, select Grade Attempts

You will be taken into the assessment. You will see one student’s assessment at a time, but you can easily navigate between the various students by clicking the arrows to the right and left of the students’ name.




  1. The Access Log button shows the times and date the student accessed the test. It shows the time spent on each question.
  2. This area show the number of attempt the student used, if multiple attempts were available.
  3. Scrolling down the page the instructor can see each question, the answer given by the student, and the correct answer.
  4. Instructor can see the point values earned by the student per question. The instructor can override the points by typing in the new value.
  5. After the corrections are made, click Save and Next to go to the next student. Save and Exit will save your work and take you back to the full grade center.

If from the full grade center you click on the Action Link beside a students attempt, you can have direct access to the one student.




To grade/edit a single student’s assessment, click the action link to the right of the student grade or icon.

In the Contextual Menu, select Grade Attempts



You will be taken to the students assessment and can grade it much like you grade the entire class. In this image student attempted the assessment but did not actually submit the work. The stats says the assessment is In Progress. The Attempt must be submitted before it can be graded.


Finally, you may have an assignment or participation grade you want to manually enter. Simply click on the dash lines in the column you want to grade. You can now manually type in the score. Hit Enter to go to the next student.



To add a grade in a single cell click on the Dash line inside a column cell and enter the grade

Click Enter to record the score










Written by Dr. Sherri E. Ritter

June 6, 2016 at 9:00 am

Blackboard 9 Grade Center Series: Creating Columns

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Creating Columns

When you create gradable items in your course, grade columns are created automatically in the Grade Center. For instance if you create an assignment using the Assignment Tool. To create a column in a tool, go

to a Content Area> Assessments (or Tools)> Assignment (or Test).




  1. Name and Color title will become the name of the column in the Grade Center.
  2. The label for the grade section of the assignment tool.
  3. When you fill in the Points Possible or add a gradable rubric, a column will be created the grade center.
  4. This section will determine how the score is displayed, if the score is to be included in the total calculations, if students can see it, and if you want students to see the column stats.

A new Grade Column can be added to the Grade Center in the full grade center by clicking Create Column. Creating a column in this fashion allows you to create columns for things like attendance, participation, and external assignments. To access the Full Grade Center go into your course and go to Control Panel> Grade Center> Full Grade Center> Create Column

The Create Grade Column form will appear. Under Column Information you will need to fill out the Column Name. If you would like a different name to appear in the grade center, fill out the Grade center name. This function is handy to use if you want short column headings in the grade center. Instead of using Module 1 Assignment 1, the title can be abbreviated to M1A1. This will save space and allow more columns to appear on page.


The next section will allow you to determine how you want the grades to appear, by Score, Letter, Text, Percentage, or Complete/Incomplete. The secondary Display will permit you to display two types of scores in one column such as Score/Percentage, it would be displays as follows: 10 (100%). Points Possible and Rubrics can also be added in this section.


The Category section allows you to identify the type of assessment. Below is listed the default categories, but new ones can be added. We will discuss categories later in the series. The important thing you need to know about categories right now is that when you use categories, life will be easier for you when you attempt to do weighted totals. For instance, you could create a Homework category and identify the column as homework. When you attempt to calculate final grades, your calculations might look like Homework 10%, Assignments 25%, Quizzes 25%, and Final 40%. Using a weighed column, you would simply put each category with the percentage in the calculation box, and blackboard would calculate the results for you.


Dates and Options

These section allow you to set due dates and options of how you want the columns to display. It is similar to the options used when creating a column from a tool.


Calculated Columns

The Blackboard Grade Center allows you to create columns that will display a total based on the numeric content of other columns. Calculated columns contains the following type of columns:

  • Average Columns
  • Minimum/Maximum Columns
  • Total Column
  • Weighted Column


The Average Column – The average column is a type of calculated column that displays the average for all or a selected number of columns.  The Create Average columns works the same as creating columns, you just need to fill out the form. You will see a new section called Select Columns. This section will allow you to choose the columns you want to include in the Average.


Using All Grade Columns will create a formula similar to the one below.

(Column 1%) + (Column 2%) + (Column 3%) + (Column 4%) = % earned divided by 4 columns = Average percentage score.

Selecting the Selected Columns and Categories will open additional options:


  1. Select the Categories you want included in the Average.
  2. Select the Arrow button to move the item into the Selected Column
  3. You can now drop the highest and/or lowest grade in that category, weigh equally or proportionally, or use only the highest or lowest to calculate the grade.

Using the Selected Columns and Categories option, you do not have to use the categories list. Instead you can manually select the columns you want to include in the calculation.

You also have the option to Calculate as a Running Total.


It is important to know Running totals exempt cells that do not contain data. If you are using this option you will need to make sure you put a 0 in all scores missed by the student, if you do not grades will appear artificially high for the column. This is because scores are based on only completed work not all the work that is due. On the other hand, answering No to running totals will make grades seem artificially low, because calculation are based on total points possible overall, not to date.

Minimum/Maximum Column – The minimum/maximum column is a type of calculated column that displays either the minimum or maximum grade for a selection of columns. It is similar to the Average in the setup, but you choose Minimum or Maximum. This calculation can be used to determine what content your students may be struggling with.

Total Column – The total column is a type of calculated column that generates a grade based on the cumulative points earned, related to the points allowed. You can select which columns and categories are included in a total column’s calculation.

Weighted Column – The weighted column is a type of calculated column that generates a grade based on the result of selected columns and categories, and their respective percentages. By default, a Weighted Column is in every course. You can select individual columns or Columns by Category. Following is a typical formula used when calculating based on category. The instructor will have control of the categories used and the percentage of each category.

(Tests = 40%) + (Assignments = 40%) + (Participation = 20%) = (Final Grade)

Written by Dr. Sherri E. Ritter

May 30, 2016 at 9:00 am

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